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Corporate Social Responsibility Policy

Introduction : Balajee Infratech and Constructions Private Limited considers Corporate Social Responsibility as a process for enhancing the lives of the community in which it operates and strongly believes in contributing towards social welfare of the people and the betterment of the society at large, more specifically, for the deprived and the under privileged people.

This Policy lays down the guidelines and mechanism for undertaking socially useful programmes for the welfare and sustainable development of the community at large.

 Objectives of the Policy : This Policy is in line with Section 135 of the Companies Act, 2013 read with the Companies (Corporate Social Responsibility Policy) Rules, 2014 and such other rules, regulations, circulars as may be applicable and as amended/notified from time to time.

Corporate Social Responsibility Committee : The members of the Committee shall be appointed by the Board of Directors. The Committee shall meet atleast once in a financial year. The Chairman / Chairperson will be appointed at every CSR Committee meeting of the Company.

 Role of CSR Committee :
• The CSR Committee will play the following role in fulfilling the Company’s CSR objectives:
a). Formulate and recommend to the Board, the Corporate Social Responsibility Policy which shall indicate the activities to be undertaken by the Company as specified in Schedule VII to the Companies Act, 2013 (the Act);
b). Recommend to the Board, the amount of expenditure to be incurred in a financial year on the activities referred to in clause (a);
c). Monitor the implementation of CSR Policy as provided herein;
d). Recommendation to the Board for modification(s) to the CSR Policy as and when required;
e). Any other matter as may be considered expedient in furtherance of and to comply with the CSR Policy of the Company.
• The CSR Committee shall have the authority to obtain professional advice from external sources for the purpose of accomplishment of overall CSR objectives laid down under the Act.

Corporate Social Responsibility Activities :
a). This Policy is a commitment to support initiatives that measurably improve the lives of the underprivileged by one or more of the focus areas as notified under Schedule VII to Section 135 of the Act and the CSR Rules, which may be revised in line with any amendment /inclusions made to Schedule VII to the Act.
b). The Company may undertake any one or more the above activities as may be decided by the CSR Committee / Board from time to time depending on the suitable opportunities available and the need of the area concerned.
c). The Company may undertake the CSR activities either by itself or through a registered society or a company incorporated by the Company or its subsidiary or associate company under Section VIII of the Act; provided that:

CSR Expenditure :
a). The Company will spend atleast 2% of its average net profits made during the three immediately preceding financial years in pursuance of its CSR Policy.
b). All reasonable effort will be made to ensure that the annual CSR allocation is fully utilized in the respective year. However, if the Company fails to spend such amount, the Board of Directors shall, in its report under clause (o) of sub-section (III) of Section 134 of the Act, shall specify the reasons for not spending the amount.
c). CSR expenditure will include all expenditure including contribution to corpus, for projects or programmes relating to CSR activities approved by the Board on the recommendation of its CSR Committee but does not include any expenditure on an item not in conformity or not in line with the activities which fall within the purview of Schedule VII to the Act.

Responsibility of The Board of Directors :
The Board of Directors will be responsible for:
i). Constituting the CSR Committee through a Board resolution with defined composition;
ii). Ensuring that every financial year, the funds committed by the Company for CSR activities are utilized effectively and will monitor implementation regularly; and
iii). Disclosing in the Annual Report, the name of the CSR Committee members, the contents of the CSR Policy and ensure annual reporting of its CSR activities on the Company website.
iv). Ensuring that only the activities as are included in the CSR Policy of the Company may be undertaken by the Company.
v). Ensuring that while spending the amount earmarked for CSR activities, the Company gives preference to the local areas around it where it operates.
vi). Ensuring that when the Company is unable to spend the required amount on the CSR activities, the said fact is disclosed in the Board’s Report specifying the reasons for not spending the required amount.
vii). Surplus arising out of the CSR activities will be utilized for the benefit of the community.

Review and Reporting :
a). The CSR Committee will review the CSR activities of the Company and will provide progress update to the Board of Directors every at such other intervals as deemed fit.
b). The Company will report, the details of CSR initiatives and activities of the Company in the Director’s Report in the format as stipulated in the Companies Act, 2013 and CSR Rules.

Monitoring :
a). Appropriate documentation and amendment(s) to the CSR Policy, annual CSR activities reports on execution and expenditures will be undertaken on a regular basis.
b). The Board / CSR Committee may also appoint any external agency for the purpose of measuring the impact of work done or a social satisfaction survey.

General :
a). In case of any clarification on any matter including interpretation of this Policy, a reference can be made to the CSR Committee or Board of Directors of the Company. The decision of the CSR Committee / Board of Directors on all matters relating to this Policy, shall be final and binding on all concerned.
b). The Board of Directors may, based on its assessment of the Company’s needs, financial soundness, legal and regulatory development, and subject to compliance with the provisions of the Act / CSR Rules, at any time modify, vary, alter or amend this CSR Policy.
c). This Policy is subject to continuous review and updates as may be required from time to time.

Website Display : The Company shall display on its website the contents of its CSR Policy and other information as may be required to be displayed.

**Disclaimer: Except as expressly permitted neither this documentation nor any part of it may be reproduced, stored in a retrieval system, or transmitted in any form or by any means electronic, mechanical, printing, photocopying or otherwise, without the prior permission of BALAJEE INFRATECH AND CONSTRUCTIONS PRIVATE LIMITED.

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